Cut screening time from 8 hours to 45 minutes per role — automatically filtering, scoring, and ranking candidates against your exact requirements.
Best for: HR managers, recruiters, hiring managers, startup founders
These tools work in sequence — each one handling a specific layer of the workflow.
ATS for collecting and managing applications
AI-scored video interviews and assessments
Summarize CVs and draft rejection/advance emails
Specific, executable steps you can start today.
In Greenhouse, create a structured scorecard: 5–7 "must-have" criteria with definitions and 3–4 "nice-to-have" criteria. Every reviewer scores the same dimensions — this removes subjectivity.
In Greenhouse, add 3–5 disqualifying questions: years of experience, location, work authorization, specific tool familiarity. Applicants who don't meet minimums are filtered out automatically.
For roles with 50+ applicants, enable HireVue's one-way video stage. Candidates record 3–5 short video responses. HireVue's AI scores communication skills, energy, and response quality.
For remaining candidates, paste CVs into ChatGPT with this prompt: "Score this CV against these criteria: [paste scorecard]. Give a 1-10 score per criterion with 2-sentence reasoning. Output as a table."
Share top 10–15 ChatGPT-scored candidates with the hiring manager. Compare their rankings with the AI scores. Adjust your prompt/scorecard if the rankings diverge significantly.
In Greenhouse, set up email templates. Use ChatGPT to generate personalized rejection emails for candidates who reached the screening stage: "Write a warm rejection email for [name] who applied for [role]. Mention one specific strength from their application."
80% reduction in screening time, better candidate quality through structured scoring
1–2 weeks setup
$200–600/month (Greenhouse + HireVue)
Intermediate
Common failure points teams hit when implementing this workflow.
HireVue AI scoring can disadvantage candidates with accents, non-standard lighting, or lower-quality webcams. Use AI scores as one signal, not a gate — humans should review all HireVue scores.
Knockout questions that are too strict will filter out qualified candidates who phrase answers differently. Test your application flow by applying yourself as a fake candidate.
ChatGPT CV summaries are only as good as your scorecard prompt. Iterate on the prompt with 10 real CVs before using at scale.
Read our honest buying guide before committing to any tool in this stack.